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Code of Conduct

Introduction

LACNIC is the organization charged with managing Internet number resources for Latin America and the Caribbean; it is committed to excellence, leadership, being part of and serving the community, development, fairness, participation, and honesty.

Purpose

LACNIC's Code of Conduct describes the core values and policies governing the activities of the organization. It provides a framework and guiding principles on professional conduct in five different areas:

  • Responsibilities
  • Representation before third parties
  • Fair treatment
  • Confidentiality
  • Incompatibilities

Scope of application

This Code of Conduct applies to all LACNIC employees, managers and members of the Board, regardless of their rank and geographic or functional location, and extends to its members and suppliers in cases where so specified.

Responsibilities

Compliance with legal standards and internal regulations

LACNIC, its employees, managers and Board members must observe and respect the legislation in force in the countries where it operates, as well as the internal regulations applicable to the activities performed.

Intellectual property

Any intellectual creation generated or developed by employees, managers and Board members in the exercise of their function or position at LACNIC will be the property of LACNIC or its designee, to whom all property rights and corresponding rights of use will be assigned.

Protection of assets and resources

Employees, managers and Board members shall always act in LACNIC's best interest, safeguarding and making proper use of the assets and resources belonging to the organization which are under their control, preventing their use for personal gain or that of third parties, or in actions that may result in damages.

Accuracy and protection of information

LACNIC records, maintains, respects and adequately protects all information and data generated, used and handled in its operations in a manner that is rigorous, precise, accurate, complete and in accordance with all applicable rules and principles.

Representation before third parties

Reputation, public appearances, interviews and publications

All communications from and about LACNIC shall be made by members of its Board of Directors, its Executive Director, or their designees.

The information disclosed should not affect the rights of others or pose risks to LACNIC, its members, suppliers, employees, managers, or Board members.

Providers

LACNIC acquires all goods and services required for its activities on the basis of price and quality, fostering relationships based on mutual respect, fairness, and transparency and avoiding exclusive relationships, except in exceptional circumstances expressly authorized by the Board or by the Executive Director.

Fair treatment

LACNIC promotes fair treatment and guarantees all its members, suppliers, employees, managers and Board members the exercise of their rights.

Discrimination

LACNIC does not tolerate any type of discriminatory treatment based on gender, race, color, nationality, social origin, age, marital status, sexual orientation, ideology, political opinion, religion, or any other personal, physical, or social condition of its members, suppliers , employees, managers or Board members.

Harassment

LACNIC promotes a work environment and third party relationships that are free of violence, physical, sexual, psychological, moral, or any other type of harassment, and free of abuse of authority or other conducts which might intimidate or offend the rights of its members, suppliers, employees, managers, or Board members.

Confidentiality

LACNIC agrees not to reveal any confidential information about its members, suppliers, employees, managers and Board members.

This obligation shall extend to employees, managers and Board members, even after their relationship with LACNIC has ended.

Incompatibilities

Commercial transactions with privileged information

LACNIC employees and managers who have access to relevant, privileged and non-public information shall not transact in securities or financial instruments affected by this information, or advise others to do so, or transmit the contents thereof, except in the strict exercise of their professional duties.

Conflicts of interests

LACNIC employees, managers and Board members must always act so that their personal interests, those of their family members or other third parties do not take precedence over those of LACNIC.

In case of conflicts of interests or situations involving such conflicts, LACNIC employees, managers and Board members shall:

  • Immediately communicate and seek guidance from their supervisor or collective body to which they report, as appropriate;
  • Act in loyalty to LACNIC at all times;
  • Refrain from participating in or influencing negotiations, contracts or decisions which may affect LACNIC;
  • Refrain from accessing or disclosing confidential information that applies to ongoing negotiations, contracts or decisions.

Investments

LACNIC employees and managers shall not invest in public or private organizations, whether partners or suppliers, if such investment could affect their ability to make impartial decisions.

Incompatible activities and functions

LACNIC employees and managers shall refrain from providing services or performing functions, whether paid or unpaid, in other organizations whose activities are incompatible with the purpose of LACNIC or involve conflicts of interest, unless expressly authorized by the Board or by the Executive Director.

Teaching activities are excluded from the above.

Use of the LACNIC name, facilities or contacts

LACNIC employees, managers and Board members shall not use LACNIC's name, facilities or contacts for personal gain.

Transactions with third parties

LACNIC employees and managers shall report to the Board or to the Executive Director any transaction or business relationship they may have with any LACNIC member or provider in which they are an interested party or from which they are likely to benefit, as such transaction or relationship might involve a conflict of interests.

Administration

The Ethics Committee is responsible for interpreting, applying and updating this Code of Conduct. The Ethics Committee may deal with cases that transcend the sphere of operational authority. It is made up by one member of the Fiscal Commission, the Executive Director, and one member of the Board, the latter of whom may appoint an additional member to replace the Executive Director when the case so warrants. Likewise, the Committee may delegate those cases it considers appropriate to the Executive Director, who in such cases will have the authority to interpret and apply this Code.

Follow-up

Any suspected breach or violation of this Code shall be notified to the Ethics Committee at comite-etica@lacnic.net or to any of its members. LACNIC guarantees the confidentiality of the information and of the person submitting said information, and will respond within 5 (five) business days.

Members, suppliers, employees, managers or Board members who report suspected breaches or violations of this code shall not be subject to retaliation or earn rewards for reporting these situations.

Consequences in case of non-compliance

The breach or violation of this Code will result in the application of disciplinary measures, including dismissal or termination of employment, and may potentially constitute violations of the legal regulations in force and be subject to civil or criminal complaints.

Validity

This Code of Conduct was approved at the LACNIC Board meeting held in Quito, Ecuador, on 6 May 2012, date on which it became effective.

Revised and approved at the Board meeting held in Montevideo, Uruguay, on 18 September 2017

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